HRStop makes it easy for Admins to manage different work shifts for employees. Whether your company has day, night, or rotating shifts, you can create and assign shifts so attendance is tracked correctly.
This article explains how to create shifts, assign them to employees (individually or in bulk), and manage shift schedules.
Who Can Use This Feature?
Only Admins or users with specific permissions can create and assign shifts. If you can’t see the option, contact your system administrator.
Steps to Create a Shift
- Go to: Control Panel → Settings → Attendance → Shifts
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Add Shift Details:
- Shift Code (e.g., NS for Night Shift)
- Shift Title
- Shift Timing (in 24-hour format, e.g., 09:30 to 18:30)
- Mark as "Default Shift" if it should apply when no other shift is assigned
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Click ‘Show More’ to set:
- Start of the day (e.g., 6:00 AM)
- Weekly offs (e.g., Sundays, 2nd & 4th Saturdays)
- Half-day and break hours (if applicable)
- Click Save
How to Assign Shifts to Employees
Assign to One Employee
- Go to: Employee → View/Add
- Edit the employee profile
- Choose the shift from the dropdown and save
Assign in Bulk
- Go to: Employee → View/Add
- Click the dropdown next to Add, then click Bulk Update
- Download the sample CSV file
- Add the Shift Code for each employee
- Save and upload the file
- Click Review and Upload
Managing Monthly Shifts
To manage shifts for a full month:
- Go to: Attendance → Shift Card
- View shifts assigned to employees day by day
- To assign a shift manually, click the date box, select the shift, and save
Upload Monthly Shifts in Bulk
- Click the dropdown next to Assign Shift, then click Import
- Download the sample file
- Fill in the shifts for each employee for the month
- Upload the file, select the month, and review
Assigning Long-Term Shifts
To assign a shift starting from a specific date (indefinitely):
- Click the dropdown next to Assign Shift, then click Import Shift Schedule.
- Download the sample file
- Enter the current shift, new shift, and effective start date
- Upload and review
Exporting Shift Information
You can export shift details from the Shift Card view. Use filters to customize the report, then export the data.
Summary
HRStop’s shift management helps you organize and track employee attendance for different work timings. Whether assigning one shift or uploading for an entire team, the process is simple and flexible.
For help, contact support@hrstop.com.