Arrears (also sometimes known as an arrearage) is a legal term for the part of a debt that is overdue after missing one or more required payments. Arrears is basically money that is owed and should already have been paid. In HawkHR, the admin can add arrears in the system for any employee.
HawkHR allows the admin to upload arrear in bulk. You can also manually add the arrear for a particular employee. In order to upload arrears in bulk, please follow these steps:
Refer to the following steps to upload arrears in bulk:
Navigate to: Control Panel -> Payroll -> Arrears
On arrears page, click on the Import Arrears button (given in the action bar), a new page will open up showing fields to upload the arrears
Read the tips section on the page for help. You will be available with the below-mentioned column heads, where you can update the relevant information:
Arrear Name: name of the arrear
Arrear Type: Earning/ Deduction
Arrear Value: amount to be paid e.g 400, 5000 etc OR in case you want the system to auto-calculate the amount for certain number of days, update the number of days value in here and update the ?Ç£Calculation Mode?Ç¥ as Days(refer next point)
Transaction Date: The transaction month date for which the arrear is to be considered while processing the payroll.
Calculation Mode: Update Amount / Days, as per the calculation you would want to process.
In case you enter Amount in this field in column J, the column H i,e Arrear Value will have the amount you would want to add/deduct for the employee.
In case you enter Days in this field in column J, the column H i,e Arrear Value will have the number of days you would want to add/deduct for the employee for.
Category: Taxable/ Non-Taxable (as per the category of arrear)
Arrear Status: Unprocessed. (Whenever the payroll will be processed and the transaction date falls within this period, the arrear status automatically gets processed)
Consider In Deduction: Update: True (if considered), False (if not considered)
Is Consider In PF: Update: True (if considered), False (if not considered)
Is Consider In ESIC: Update :True (if considered), False (if not considered)
Click on Download Sample CSV file, a .CSV file will downladed
Edit it and upload it in Upload File field
Select the Date Format as given in the uploaded file
Click on Review and Upload/ Upload (to directly upload), option of Reset is also available (to remove the filled details)
Option of mapping the system fields against the uploaded field will available (you can manually change the mapping in case of mismatch)
Click on Preview button to preview the data uploaded
Click on Upload button to upload it
All the changes will be made instantly.