Arrears is a legal term for the part of a debt that is overdue after missing one or more required payments. Arrears is basically money that is owed and should already have been paid. In HawkHR, admin can add arrears in the system for any employee.
The purpose of this module is that if there any discrepancy in the salary of an employee for any reason, then an arrear of that amount can be added into the system which would get added/ processed in that employee?ÇÖs salary based on the transaction date of the arrear added.
Refer the following steps to add arrears in the system:
Navigate to: Control Panel -> Payroll -> Arrears, a new page opens up.
Under Add Arrear option, select the employee, and update the Title, description as per your choice.
Under the option Type, you can select the option (Earning/ Deduction).
In case the arrear is an earning type choose, Earning as it will add up the arrear from the salary of the employee when processed
In case the arrear is a deduction type choose, Deduction as it will deduct the arrear amount from the salary of the employee when processed in the payroll
From the selection of Category, select the category of the arrear added.
Select the Calculation mode, from the drop-down as Amount / Days, based on the arrear you would want to add in.
Amount: Select amount in case you would want to add a certain amount flat as arrear and update the Value amount accordingly.
Days: Select days in case you want the system to calculate the amount based on the days values you will add and update the Value days accordingly.
- In Calculation mode as Days, and Select Day as BASE days, e.g for the month of August amount you can add 31 as base days(if arrear is to be paid is of the month of August: as the total number of the base day is 31 in the month of August)
Enter the Transaction date, keeping in mind that the transaction date should be of the month in which you would like to pay the arrear to the employee. (Whatever month you select in transaction date, that Arrear will be considered on that month payslip only.)
For the Arrear Status, select the option as Unprocessed as once the payroll is processed the status will automatically updated as Processed.
Click on +Add button to add the arrear
All the changes will be made instantly.