Purpose
This article explains how to assign admin permissions to employees based on specific locations within HRStop.
This feature helps multi-location organizations delegate control so that each administrator can manage only the employees, data, and modules associated with their assigned location(s).
When You May Need This
- When your organization operates across multiple offices or regions.
- When you want administrators or HR managers at each location to manage only their local employees.
- When you want to maintain data security by limiting visibility to location-level admins.
Pre-requisites
Before assigning admin permissions at the location level, ensure the following:
- Your organization must have at least two locations created in HRStop.
To add locations, navigate to Control Panel → Settings → Modules → Location, and create multiple locations from there.
For detailed steps, refer to How to Add Locations in HRStop. - The Enterprise Feature “Enable User Permissions Based on Locations and Entities” must be turned ON.
This is a value add-on feature available only to organizations subscribed to Enterprise Services.
You can enable it from Control Panel → Settings → Enterprise Features.
Once these settings are configured, administrators can assign location-specific admin permissions.
Step-by-Step: How to Assign Admin Permissions at Location Level
Note: Only administrators with access to the Settings and Security modules can assign admin permissions at location level.
- Log in as an Administrator who has permission to manage the Settings module.
- Navigate to: Control Panel → Settings → Security.
- Scroll down to the Admin Permissions section.
- On the right side, locate the section to assign permissions.
- Select the employee who should have admin access from the dropdown list.
- Choose the admin permissions from the multi-select dropdown based on the level of control required.
- Map the employee to one or more locations using the location selector.
- Click Submit to save the changes.
- The employee must log out and re-log in to view updated permissions reflecting the assigned locations.
Example
Suppose your organization has two locations — Location A and Location B:
- Administrator A is assigned to Location A and can manage only employees mapped to that location.
- Administrator B is assigned to Location B and can manage only employees from that location.
- Administrator C, who has access to all locations, can manage employees from both A and B.
This setup ensures each admin handles only their own branch or region while maintaining overall data control and security.
Other Admin Permission Options
If your organization uses Enterprise Features, you can also assign admin permissions at the Entity or Business Unitlevel.
For details, please refer to the Related Articles section below.
Pro Tips
- Confirm that each employee’s profile is correctly mapped to the appropriate location before assigning admin permissions.
- Review location-level permissions periodically to ensure they align with organizational changes.
- Use Enterprise Features only when your subscription includes multi-location or multi-entity access.