The Work from Home (WFH) module allows organizations to manage and streamline remote work requests, approvals, and policies. This article will guide you through configuring the module in your system so that it aligns with your company’s policies.
Navigation Path:
Control Panel > Settings > Work from Home > Configure
Step-by-Step Configuration
1. Enable Work from Home Leave Module
- Check this option to activate the WFH feature.
- Once enabled, employees will see a “Work from Home” tab in their Apply Leave section under the Self-Service Portal.
2. Optional Configurations
Include Pending Requests in Allowed Count
- Purpose: Include both pending and approved requests while calculating an employee’s total WFH usage.
- How to enable: Check the option labeled “Consider pending requests in work from home allowed count.”
Make Reason Mandatory
- Purpose: Ensure employees provide a justification when applying for WFH.
- How to enable: Check the “Make Reason Mandatory” checkbox.
Make Document Mandatory
- Purpose: Require employees to submit supporting documents during WFH request submission.
- How to enable: Check the “Make Document Mandatory” option.
Approval Workflow Setup
- Purpose: Define who must approve WFH requests.
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Options:
- Single-level approval: Only Manager or Admin approval required.
- Two-level approval: Both Manager and Admin approval needed.
- How to configure: Select the preferred workflow from the approval dropdown.
Allow Managers to Change Work Mode
- Purpose: Give managers control to change their team’s work mode (e.g., WFH or In-Office).
- How to enable: Tick the checkbox “Allow managers to change work mode.”
Restrict WFH Request Date Range
- Purpose: Prevent employees from applying too far back or ahead in time.
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Configuration Options:
- Past Restriction: e.g., -2 days = no WFH allowed for more than 2 days in the past.
- Future Restriction: e.g., +3 days = no WFH allowed more than 3 days ahead.
Set WFH Allowed Count
- Purpose: Define the maximum number of WFH days allowed.
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Time Intervals Available:
- Per Week
- Per Month
- Per Year
- How to configure: Input the number of allowed days in the relevant fields.
Define Applicability
- Purpose: Control who can request WFH within the organization.
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Applicable Filters:
- Department
- Location
- Band
- Grade
- Entity
- Business Unit (BU)
- Individual Employees
- How to configure: Select the desired categories or employees from the applicability section.
Final Step: Save Your Configuration
Once all preferences are set, click the “Save” button to apply and activate your Work from Home policy.
Tip: Review the configuration quarterly to ensure it aligns with your evolving organizational needs.