The Attendance Analytics section in HRStop offers a comprehensive set of reports to help HR teams and admins monitor and manage employee attendance behavior effectively. These reports can be accessed from:
Path: Control Panel → Analytics → Attendance
Below is a breakdown of the various types of reports available under this section:
1. Enrollment Report
- View biometric enrollment details for all employees.
- Displays registered biometric IDs and associated data.
- Useful for verifying if an employee is enrolled in the biometric system.
2. Daily Attendance Reports
- Detailed View: Shows daily check-in, check-out, shift details, and total hours worked.
- Summary View: Provides a quick glance at attendance status for each employee.
- Filters available: date, department, location, and more.
3. Monthly Attendance Reports
- Monthly Summary: Overview of employee attendance patterns (present, absent, late, etc.).
- Monthly Detailed: Drill-down version with day-wise logs for each employee.
- Includes total working days, actual presence, late marks, and early exits.
4. Late Entry Reports
Track delays in arrival with the following views:
- Daily Late Entry
- Weekly Late Entry
- Monthly Late Entry
You can also configure whether to include or exclude half-day, absent, or exception entries in these reports.
5. Early Exit Reports
Similar to late entries, you can view:
- Daily, Weekly, or Monthly early exit patterns.
Helps in identifying employees who leave earlier than scheduled.
6. Absenteeism Report
- Lists all employees marked absent on selected dates.
- Useful for tracking patterns of unauthorized absence.
7. In Office / Off Day Report
- Shows employees who were marked present during official off days.
- Helps detect policy violations or overtime cases.
8. Work Hours Report
- Compares actual work hours vs. expected work hours.
- Highlights shortfall or excess hours per employee or team.
9. Break Hours Report
- If break durations are configured in shift settings, this report displays the actual break hours taken.
- Ensures employees adhere to the defined break policies.
10. Missed Punch Report
- Lists employees who missed marking in or out punches.
- Useful for tracking irregularities and initiating regularization workflows.
11. Biometric First Punch Report
- Tracks the first punch of every employee via biometric systems.
- Can be downloaded in CSV format for external analysis or audit.
12. Regularization Requests Report
- Displays all attendance correction or regularization requests submitted by employees.
- Shows status (pending/approved/rejected), dates involved, and request type.
13. Shift Details Report
- Graphical and tabular representation of employee shift assignments.
- Includes pie charts and count distribution for better visual understanding.
14. Upcoming Shift Changes
- Lists any planned or scheduled shift changes for employees.
- Helps in planning rosters and workload distribution.
Report Filters and Customizations
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You can customize each report to include/exclude:
- Attendance exceptions
- Half-day records
- Leave overlaps
- Location/Department/Shift filters
Exporting Reports
- All reports in the Attendance Analytics section are exportable in Excel (CSV) format.
- Useful for payroll, compliance, and departmental reviews.
Summary
The Attendance Analytics module in HRStop empowers organizations with data-driven insights into employee attendance, punctuality, and compliance. Admins can take proactive actions to ensure attendance policies are being followed and identify trends that may require intervention.