Hawk HR

Asset Management Settings

May 17, 2025

The Assets module in HRStop helps organizations to manage, assign, and track both physical and digital assets. Before using it, the module must be enabled, and key settings like Asset Acknowledgement and Mandatory Comments should be configured.

1. Enable the Assets Module

To activate the Assets module:

  • Go to Control Panel → Settings → Modules

  • Search for “Assets” in the module list

  • Toggle the module to Enable

  • Click Update to save

Once enabled, the module is visible on dashboards for Admins, Managers, and Employees.

2. Configure Asset Acknowledgement 

This setting ensures employees confirm receipt of assigned assets.

2.1 Enable Acknowledgement 

  • Employees receive a prompt when a new asset is assigned

  • Confirms that asset details are accurate

2.2 Mandatory Comments (Optional) 

  • Require employees to add remarks during acknowledgment

  • Useful for feedback such as:

    • “Asset received damaged”

    • “Missing accessories”

2.3 How to Configure

  • Locate Asset Acknowledgement in settings

  • Check Enable Acknowledgement

  • Check Mandatory Comment if required

  • Click Update to save

3. Benefits of These Settings

  • Increase accountability – Employees confirm receipt of assets

  • Reduce disputes – Avoid confusion over asset ownership or condition

  • Maintain audit trails – Every transaction is logged automatically

FAQ

No, the “Mandatory Comment” setting is a global configuration.

  • If enabled, it applies to all asset acknowledgments across all categories and types.
  • Employees will be required to enter a comment whenever they acknowledge an asset, regardless of its category.

Tip: If you want comments only for sensitive items, consider including guidance in the acknowledgment instructions or training material rather than enforcing it through the setting.

By default, asset admins have visibility into acknowledgment statuses. Depending on the notification settings, others may also receive updates:

  • Reporting Managers and HODs can be configured to receive notifications when an asset is acknowledged.
  • Notifications can also be CC'd to custom email addresses, such as IT teams or asset coordinators.

To configure who receives notifications:

  1. Go to Control Panel → Settings → Notifications.
  2. Search for "Assets".
  3. Locate “Asset Acknowledgement”.
  4. Select the desired recipients and add any email addresses in CC.
  5. Click Save.

Admins can track acknowledgment status using two methods:

Option 1: Acknowledgment Reports

  1. Go to Assets → Analytics.
  2. Open the report related to Assets List.
  3. Look for the Acknowledgment Status column (if enabled).
  4. Export the data to CSV for sorting and follow-up.

Option 2: Direct View

  1. Navigate to Assets → View/Add.
  2. Search or filter assets by employee or department.
  3. Check the Acknowledgment field to see if it’s marked as completed or pending.

This allows the admin to follow up with employees who haven’t yet acknowledged their assigned assets.

  1. Back

Categories

Tags

Form/ Policies Assets News & Broadcast Policy Holidays Document Template Custom form Calendar Travel Employees Leaves Payroll Time sheet Work from home Expense Settings Training Analytics Helpdesk Engagement Hawkhr Attendance Main Panel Activities Geo-Fencing Biometric Manually Adjust Shift Rules Audited Updates Offboarding Separation Requests Confirmation Onboarding Compensation Skills
 
Copyright © 2025 . All right reserved.