Efficient asset management is crucial to ensure optimal use of company resources, minimize loss, and streamline operations. HRStop simplifies this process through its comprehensive Assets Analytics module. This feature enables admins to gain deep insights into how assets are distributed, used, returned, and forecasted—all through intuitive reports and exportable data.
Where to Access Asset Reports
To access asset-related analytics:
- Navigate to the Control Panel.
- Click on the Analytics tab.
- Select Assets from the dropdown.
- Explore the multiple reports available for detailed tracking and decision-making.
You’ll find up to 8 distinct reports that offer visibility into all stages of asset assignment and usage.
Detailed Breakdown of Available Reports
1. Asset List Report
This is a master list of all assets entered in the system.
- View asset names, assigned employees, asset types, serial numbers, and more.
- Use filters to customize your view based on specific data points.
- Toggle column visibility to show only the information you need.
- Export the list as a CSV file for offline analysis or reporting.
Use case: Auditing all assets currently registered in the system.
2. Live Stage Report
This report shows the current stage of each asset across categories.
- Easily identify assets that are in use, assigned, or returned.
- Switch between graph view for visualization or list view for tabular data.
- Helps in quickly spotting where each asset stands in its lifecycle.
Use case: Managers can instantly view live asset distribution across the organization.
3. Employee Usage Report
Get a clear picture of how assets are being used by each employee.
- Displays the number of assets assigned, currently in use, and returned.
- Clicking an employee name reveals the exact assets linked to them.
- View average usage duration to identify long-term holders or overused equipment.
Use case: Understanding employee asset load and detecting bottlenecks or mismanagement.
4. About to Return Report
This report helps you keep tabs on assets that are due for return soon.
- Based on the return date specified during assignment.
- Ensures that admins can proactively remind employees to return or extend asset usage.
- Helps reduce idle asset time and maintain better planning.
Use case: Schedule automated follow-ups for return reminders.
5. Employees Without Assets Report
This identifies employees who haven’t been assigned any assets.
- Ensure fair and necessary asset distribution.
- Useful during onboarding to ensure new joiners have the equipment they need.
- Exportable as a CSV for administrative actions.
Use case: Check if all team members have required assets before a major project.
6. Predicted Availability Report
Forecast future asset availability based on current assignment durations.
- Calculates expected return dates using active asset data.
- Helps with planning for upcoming employee onboarding or hardware replacement needs.
Use case: Avoid delays by planning asset assignments in advance based on predicted availability.
7. Asset Count Report
Summarizes the number of assets under each asset category.
- Provides a clear count of how many laptops, phones, furniture items, etc., are present.
- Good for inventory audits and planning purchases.
Use case: Evaluate if additional assets need to be procured for a growing team.
8. Expiring Assets Report
Track assets nearing their warranty expiration.
- Based on warranty durations entered during asset creation.
- Export data to initiate warranty renewals or plan replacements.
Use case: Prevent asset failures by preemptively replacing or servicing expiring assets.
Benefits of Using Asset Reports in HRStop
1. Centralized Visibility – One place to manage and analyze all asset data
2. Data-Driven Planning – Forecast availability and plan future asset needs
3. Compliance Ready – Exportable reports help during internal/external audits
4. Operational Efficiency – Reduce manual tracking with automated reporting
5. Proactive Management – Stay ahead of asset returns, expirations, and shortages
Best Practices
- Update return dates regularly for accurate predictive reporting.
- Assign categories to all assets to enable effective grouping and tracking.
- Use reports weekly during reviews to ensure asset discipline across teams.
- Audit employee usage periodically to detect anomalies or misuse.