Full and Final Settlement commonly known as FnF process is done when an employee is leaving the organization. At this time, he/she has to get paid for the last working month + any additional earnings or deductions. The procedure has to be carried out by the employer after the employee resigns from their services
In this section, we process full and final settlement for employees. In this, you can see the List of employees, and can check following details:-
- Employee Name
- Department
- Designation
- Pay Structure
- Actions
How to view Full and Final Settlement of the Employees?
Navigate to: Control Panel->Payroll->Full and Final Settlement
After this, we will get a full and final settlement screen containing following information about employees:-
Employee Name
Department
Designation
Pay Structure
Actions
Names of those employees are only to be shown there who has the exit date and whose full and final has not been completed.
By Clicking on the full and final link on action column of the table a new page will be opened.
On this page, default information will be visible, on this step a user can change the full and final period by selecting the salary generated from and to date picker. You can change the Attendance Period ans select the Salary Month (this payslip/ record will appear in the above selected month report)
To Include selected gratuity in the payslip (mark the checkbox)
To Send Email (mark the checkbox) : Once full and final runs successfully for the selected period, payslips will be emailed to the respective employees. If you uncheck this, payslips would be available on the HR portal but will not be emailed to the employees.
Click on next to get on Attendance section, the details of Attendance, Lop and leave encashment is available on this page, you can manually adjust any data
Click on next to get on Expense Report section, the details of approved expense during the payroll period is available on this page, you can manually adjust any data
Click on next to get on Advance Salary section, the details of advance salary will be displayed in the table
Click on next to get on Loan section, in this step we will get the employee loan details if any.
Click on next to get on Arrears section, on this step user can add any kind of arrears and additional deduction to the employee salary.
Click on next to get on Update Tax section, user can view the details of professional and Income tax.
Click on next to get on Final preview section, in this step final review of the employee salary will be visible here.
Again after clicking on next button you will successfully generate the full and final for your employees. And at last, after clicking on finish button employee salary slip will be generated and redirect to the payslip page.
How to delete the payslip for Full and Final settlement?
The payslips if processed in case of full and final settlement, can be deleted as per the requirement or in case of any changes in the full and final statement. Follow the steps below:
Navigate to: Control Panel -> Payroll -> payrolls
A new page appears showing the fields to delete payslip
Select the month for which payslip for full and final settlement is to be deleted
Scroll down the screen and select the Full and Final section from the table provided
The full and final settlement processed will be available. Delete the same by clicking on delete option under Action column. Once the processed Full and final settlement has been removed, now under Control Panel->Payroll->Full and Final Settlement.
The tabular list will provide us with the employee full and final settlement as unprocessed status