Hawk HR allows you to generate Form 24Q, for the employees. You will have to update the Deductor details, add Challan in the system and assign it to the employees. Once the Challan has been assigned, you can generate the FVU file. Refer the steps below to update information in the system.
- Adding deductor details
- Adding challan and assigning it to the employee
- Generating FVU file
How to add/ update Deductor details in the system:
- Navigate to: Control Panel->Payroll->Form 24Q, select the financial year and quarter
- Fill in the information for the deductor details, select the entity and click on Update/Submit button. In case the deductor details are already filled in and you want to update the details, click on the Deductor Details button located at the top right-hand corner.
- Update the deductor details and click on the Submit button to save the information.
Note: In here the Deductor details added would for the specific entity chosen. The Form24Q if generated for a specific entity, would pick the specific details added.
How to add Challan and assign it to the employees
- Navigate to: Control Panel->Payroll->Form 24Q-> + Challan button.
- Fill in all the Challan information, select the entity and click on the Submit button.
- The entity added will be referred for the deductor details added for the specific entity.
- Once the Challan information is added, it will be shown in the Form 24Q details page. Click on the Challan number from the Challan Column.
- Download the Chalan : click on the Save drop-down button and select file to download in the required format.
- Assign the Challan: please select the employees and click on the Assign button.
- Import Challan: click on the Import Challan button in grey color located at the top right corner of the Deduction Detail table. Importing challan will show all the employees that have their payroll run for the selected period. Then, select the employees by ticking the tick box. Click on the Assign button.
How to download Salary details of the employees in the selected quarter
- Navigate to: Control Panel->Payroll->Form 24Q, a new page will open up
- Select the Financial year and the quarter, available on the left corner of the page.
- Now, click on the drop down of Generate FVU and select the option ** Annexure 2** button. Click on the button to download the Form 24Q Annexure 2 in CSV format.
How to generate FVU file:
- Navigate to: Control Panel->Payroll->Form 24Q, a new page will open up
- Now make sure the Deductor details are filled in and Challan added and assigned to the employee. Select the entity on the title bar above, right before your profile details. The entity selected will help the system to pick up the entity-specific deductor details added in the system.
- Now on the top right corner above Generate FVU option, select the Financial year and also, the specific quarter. Kindly note in the quarter and the financial year is not selected, it will not allow you to generate the FVU file.
Now click on Generate FVU option, it will direct you to a new page where fill information and update the 15 digit token number(Provisional Receipt Number) of the last return and click on Generate FVU file.