Understanding of Time Notation in Timesheet

Mar 31, 2025

Time notation can sometimes be confusing, especially when similar-looking formats have different meanings. One common mix-up is between "5.30" and "5:30"—both may seem alike but represent different values. Let’s break it down.

1. "5.30" – Decimal Format

When written as 5.30, the time follows a decimal format, which is commonly used in calculations, spreadsheets, and time tracking systems.

  • In decimal format, the number after the decimal represents a fraction of an hour.
  • Since 0.30 of an hour means 30/100 of an hour, it equals 50 minutes (since 0.30 × 60 = 18 minutes).

Thus, 5.30 means 5 hours and 50 minutes.

2. "5:30" – Standard Time Format

On the other hand, 5:30 follows the hour and minute format (also called the HH:MM format), which is the conventional way to express time on clocks.

  • The numbers before and after the colon represent hours and minutes directly.
  • 5:30 simply means 5 hours and 30 minutes.

Key Difference in Meaning

FormatMeaningEquivalent in Hours & Minutes
5.30Decimal format5 hours 50 minutes
5:30HH:MM format5 hours 30 minutes

Why Does This Matter?

Understanding the difference is important in various scenarios:

  • Payroll & Timesheets: Many companies use decimal format (e.g., 5.75 means 5 hours 45 minutes).
  • Clock Time Representation: Clocks always use the HH:MM format.
  • Data Entry & Calculations: Misinterpreting formats in spreadsheets can lead to incorrect calculations.

Conclusion

Whenever noting or calculating time, be mindful of whether you're using decimal time (5.30) or the standard hour-minute format (5:30). Knowing this difference can help avoid confusion and ensure accurate timekeeping.