The Confirmation Workflow in HRStop is a powerful tool designed to automate and streamline the employee evaluation process at the end of their probation period. It ensures structured feedback, promotes performance improvement, and supports informed decisions on whether to confirm or extend an employee’s probation.
Key Benefits of the Confirmation Workflow
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Structured Feedback
The reporting manager and other stakeholders provide formal input on an employee’s performance, helping HR make objective decisions. -
Performance Awareness
Employees are made aware of their strengths and improvement areas, setting clear expectations for confirmation or extension. -
Training & Development Focus
Highlights the need for coaching or additional training during the probation period, enabling timely support.
How to Set Up the Confirmation Workflow
Setting up the Confirmation Workflow involves configuring roles, evaluation indicators, triggers, and visibility settings. Follow these steps to enable it in HRStop:
Step 1: Navigate to Confirmation Workflow Settings
- Login to the HRStop portal as an Admin.
- Go to Control Panel → Employees → Confirmation.
- Click Workflows in the top-right corner to view existing workflows.
Step 2: Create a New Workflow
- Click + Add Workflow.
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Enter the following details:
- Title – Name of the workflow.
- Description – Purpose or context.
- Department – The department this workflow applies to.
- Designation – Relevant job titles.
- Location – (Optional) Physical location of employees.
- Entity – Business unit or entity.
- Click Save to proceed.
Step 3: Configure Workflow Roles and Indicators
After saving, you’ll land on the Edit Confirmation Workflow page.
- Scroll down to see available roles (e.g., Employee, Manager, HOD, BU Head, etc.).
- Enable roles who should participate in the workflow.
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For each role:
- Add Indicators with a description (e.g., Teamwork, Punctuality).
- Assign a rating scale (e.g., 1–5).
- Click Update once all roles and indicators are configured.
Step 4: Automate Triggers and Set Feedback Rules
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Trigger Settings
- Choose when the workflow should be initiated (e.g., 30 days before probation ends).
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Submission Sequence
- Adhoc: All roles can submit feedback at the same time.
- Sequential: Each role submits in a predefined order.
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Feedback Visibility
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Customize who can view whose feedback:
- Employees view their own form.
- Managers view their submissions and those below them.
- Senior leaders (like HODs) may access broader visibility.
- Adjust checkboxes for each role accordingly.
- Click Update to save.
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Customize who can view whose feedback:
Conclusion
The Confirmation Workflow in HRStop offers a well-structured, transparent, and collaborative approach to evaluating probationary employees. It ensures fair feedback, timely decision-making, and better alignment between employee performance and company expectations.
By automating this process, HR teams reduce manual follow-ups and ensure a smooth transition from probation to permanent employment—while promoting a culture of continuous improvement.