Employee offboarding is a crucial HR process that ensures a smooth and structured transition when an employee leaves an organization. HRStop simplifies and streamlines this journey by helping HR teams manage all offboarding tasks effectively, ensuring no responsibilities are overlooked.
Here’s how HRStop supports a seamless separation process:
Step 1: Resignation Raised and Approved
The offboarding journey begins when a resignation is raised by either:
- The employee via the Main Panel, or
- The admin/reporting manager on the employee's behalf.
Once submitted, the resignation request goes to the respective reporting manager for approval. After approval, the system allows the admin to initiate and manage the offboarding checklist and related tasks.
Step 2: No Dues Clearance by Departments
Once offboarding is triggered, the next step involves clearance from various departments.
- Admin can define an offboarding checklist with tasks for each department.
- Each task can be assigned a priority, owner, and status (approved/rejected).
- This ensures every department provides the necessary clearances, whether related to assets, projects, finance, or IT.
Step 3: Full and Final Settlement
After the resignation is approved and no dues are cleared, the final step is to process the Full and Final (F&F) Settlement.
This step includes:
- Settling all pending dues (salary, reimbursements, etc.)
- Generating payroll-related documents
- Recording final approval and exit remarks
Step 4: Generation of Employee Letters
The final phase of offboarding involves generating required employee documents, such as:
- Relieving letter
- Experience certificate
-
Final payslip
These can be easily created and issued through HRStop, marking the completion of the separation process.
With HRStop’s offboarding module, HR teams can manage separations efficiently while maintaining clarity, accountability, and compliance. Each step is trackable and ensures a professional experience for both the company and the departing employee.