HRStop is always looking for ways to improve document management for HR teams, and we are pleased to announce a new feature that enhances control over archived records. With the introduction of the Unpublish Archived Documents option, administrators can now manage and secure outdated or confidential documents, ensuring they remain hidden from employees while still being accessible for administrative purposes.
What is the Unpublish Archived Documents Feature?
This new feature allows HR administrators to unpublish archived documents, making them completely invisible to employees. The archived files will still be securely stored within the system, but employees will no longer have access to them, ensuring that outdated or sensitive information does not remain accessible by mistake.
How to Unpublish Archived Documents in HRStop
Follow these steps to easily unpublish archived documents and keep them hidden from employees:
- Access the Control Panel
Log in to your HRStop account and navigate to the Control Panel from your dashboard. - Go to Settings
Once in the Control Panel, proceed to the Settings section. - Select Employees
Under Settings, select the Employees option, then navigate to Document Management. - Enable Unpublished Archived Documents
In the Document Management section, check the box labeled Unpublished Archived Documents.- Once enabled, archived documents will no longer be visible to employees. They will be securely stored for administrative purposes, hidden from employee access but still available for authorized users when needed.
Why Is This Feature Important?
This enhancement offers several key benefits for HR administrators:
- Increased Security: Ensures that sensitive or outdated documents are not accessible to employees while retaining them for record-keeping and compliance purposes.
- Better Control: Provides HR teams with more control over document visibility, enabling them to manage the lifecycle of documents more effectively.
- Simplified Document Management: Allows for seamless handling of archived documents without the risk of them being accessed by employees.
Conclusion
The new Unpublish Archived Documents feature is a powerful tool for managing access to important documents in HRStop. By enabling this option, HR teams can ensure that archived records are stored securely and remain inaccessible to employees, helping maintain privacy, security, and compliance.
For organizations looking to streamline document management and enhance security, this feature is an essential addition to the HRStop platform. Try it out today and experience a more efficient way to manage archived documents!