- Access HRStop Portal: Log in to your HRStop account and navigate to the 'Attendance' section. This can usually be found on the main dashboard or in the navigation menu.
- Initiate Shift Change Request: Within the 'Attendance' section, locate the option for 'Shift Change Request' and click on it. This action will lead you to the interface where you can manage your shift preferences.
- Specify Request Details:
- Type Selection: Choose 'Swap' as the type of shift change. This indicates that you're looking to exchange shifts with another employee.
- Select Dates: Specify the dates for both your current shift and the shift you wish to swap with. This ensures clarity and accuracy in scheduling.
- Choose Colleague/Employee: Pick the name of the colleague with whom you intend to swap shifts. This ensures HR and your manager know who you're coordinating with.
- Provide Reason: It's crucial to provide a brief explanation for the shift swap request. Whether it's for personal reasons, scheduling conflicts, or any other valid justification, this helps streamline the approval process.
- Submit Your Request: Once all the necessary details are filled out, click on the 'Request' button to submit your shift change request.
- Await Confirmation: After submitting your request, it will be forwarded to the relevant personnel, typically your manager or the HR department, for review and approval. Be sure to keep an eye on your notifications or email for updates regarding the status of your request.
- Follow Up if Needed: If there are any questions or concerns regarding your request, don't hesitate to follow up with HR or your manager. Clear communication can expedite the approval process and ensure a smooth transition of shifts.
By following these steps, you can efficiently initiate a shift change request, facilitating seamless coordination and scheduling adjustments within your workplace.