HawkHR enables admin to lock/ unlock the employee attendance. The locking restricts employees from regularizing attendance, applying leave requests or making any changes with respect to attendance/ leave module (on-duty leave, work from home leave, etc)
Admin can lock/ unlock the attendance at different levels:
Employee lock/ unlock: This option locks the attendances for the Employees for the selected period. Once this option is selected, the employees will not be able to request punch, justify late comings/ early goings/ attendance shortages, or apply any leaves / on duty leaves or work from home leaves. However, the Reporting Manager/ Admin will be able to apply/ manage the attendance/ leaves module.
Manager lock/ unlock (New): This option locks the attendances for the Employees and Managers for the selected period. Once this option is selected, the Manager will not be able to request punch, justify late comings/ early goings/ attendance shortages, or apply any leaves / on duty leaves or work from home leaves on behalf of employees, nor he/ she will be able to approve/ reject any leave requests for the reportees.
Fully lock/ unlock: After locking at this level, attendance gets fully locked. No one can make any changes in attendance post enabling this option(not even an admin).
For locking the attendance:
Navigate to: Control panel -> Attendance
Click the drop-down option next to Import button (given in the navigation bar). Click Lock button.
A new page will appear showing fields to lock/ unlock attendance
Select the Attendance Period (duration under which the attendance will be locked)
Select the level of locking (Employee lock/ Manager lock / Fully lock)
Click Lock button
Once, the system successfully locks the attendance at the desired level, it pops up the success message to confirm the action. Once locked, the admin can even unlock it.
For unlocking the attendance:
Navigate to: Control panel -> Attendance
Click the drop-down option next to Import button (given in the navigation bar). Click Lock button.
A new page will appear showing fields to lock/ unlock attendance
Down-scroll the page to view the fields for unlocking the attendance
Select the Attendance Period (duration under which the attendance will be unlocked)
Select the level of unlocking (Employee lock/ Manager lock/ Fully lock)
Click Unlock button
Once, the system successfully unlocks the attendance at the desired level, it pops up the success message to confirm the action.